Executive assistant

💼 Position Hiring For: Executive assistant📝 Position Description: Manage and organize email inboxesRespond to routine communications and follow up with vendors, contractors, and clientsMaintain calendars, appointments, and remindersOrganize files, documents, and company recordsExpense Tracking & OperationsTrack company expenses and receiptsMaintain organized records for projects and property-related expensesAssist with invoice collection and vendor paymentsPrepare basic financial summaries and reportsResearch & Project AssistanceConduct online research related to properties, contractors, vendors, materials, permits, and market trendsAssist with gathering bids and coordinating project informationHelp organize project timelines and task trackingAI & Technology SupportUse AI tools such as ChatGPT to improve workflows and productivityCreate templates, summaries, and process documentation using AI toolsHelp streamline administrative and operational tasks through technologyBenefitsQualificationsStrong written and verbal communication skillsExcellent organizational and time management abilitiesAbility to multitask and prioritize effectivelyComfortable working independentlyTech-savvy and quick to learn new softwareExperience with Google Workspace or Microsoft OfficeExperience with expense tracking and administrative support preferredInterest or experience in real estate, construction, or property management is a plusPreferred TraitsDetail-orientedProblem solverReliable and responsiveComfortable in a fast-moving entrepreneurial environmentProfessional and proactive attitude💻 Required Software Programs: Custom software we will train them into⏰ Daily Job Hours (EST): 10 am to 6 pmOriginally posted on Himalayas